Turn Job Enquiries and Site Reports into Actionable Records Instantly
Sift structures project enquiries, maintenance requests, and site reports so your team quotes faster, schedules smarter, and never loses a lead in the inbox.
58%
Enquiry-to-quote time reduction
4x faster
Lead response time improvement
35%
Fewer site visits needed for scoping
The intake problem in construction
- Homeowners and property managers describe projects in vague, non-technical terms
- Project details, addresses, and timelines are scattered across emails, texts, and voicemails
- Estimators waste hours chasing basic details before they can even begin a quote
- Maintenance requests pile up with no consistent format, making prioritization impossible
See how Sift handles construction intake
What users type
What you get
Tom Galloway
Galloway Property Group
Bathroom Remodel
28 Oak Street, Unit 3B, Hartford, CT
$15,000 - $20,000
6-8 weeks
Walk-in shower (glass enclosure), vanity, toilet, tile floor; possible subfloor water damage repair
Manages 12 properties, ongoing work possible
Recommended form fields for construction
Recommended Form Fields
Links the enquiry to a customer record for follow-up
Routes to the correct estimator or trade team
Required for site visits, permitting, and scheduling
Determines whether the project fits your capacity and minimums
Checked against crew availability before committing
Gives estimators enough detail to prepare an accurate initial quote
Construction clients prefer phone for scheduling and site coordination
Frequently asked questions
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Templates
Parse freeform customer messages into structured support tickets with priority and category.
Lead IntakeStructure inbound leads from contact form submissions, emails, or chat messages into CRM-ready records.
Maintenance RequestParse tenant maintenance requests capturing unit, issue, urgency, and access instructions.
Use Cases
Sift extracts intent, budget signals, and urgency from free-text lead forms, then scores and enriches every submission so sales can prioritise instantly.
Client IntakeSift transforms free-text client intake submissions into structured profiles with goals, requirements, and red flags extracted automatically.
Complaint HandlingSift analyses customer complaints to extract the core issue, severity, desired resolution, and emotional tone so your team can respond with precision and empathy.